We are committed to resolving complaints in a speedy, responsive, accessible and user-friendly way. Our complaints procedures are set out below.
If you do not wish to contact staff at the Village, please contact one of the Operations Managers instead. Please ask at reception for the name and contact details for the relevant Operations Manager if you wish to complain to them direct rather than to the Village Manager.
We will investigate your complaint and send you our initial response within 20 working days. If we need more time, we will explain why and agree a new deadline with you.
If you are not satisfied with our initial response, please let us know and we will escalate the matter internally to the Operations Director. The Operations Director will acknowledge the escalated complaint within 2 working days. You will then be provided with our final decision in writing as soon as possible, and always within 20 working days, unless we have previously agreed a later deadline with you.
We will cooperate in the same way with an intermediary acting formally on your behalf. We will not treat you any differently if you make a complaint.
You may also contact the CQC about care. The CQC does not investigate complaints or offer redress but takes them into account in determining its inspection programme.
If you have a complaint, please put it in writing, including as much detail as possible. We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).
What will happen next?
If you remain dissatisfied, you can then contact The Property Ombudsman to request an independent review:
The Property Ombudsman Ltd
43-45 Milford Street
01722 333 306
Please note the following:
You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.
The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review.
Unit 5, The Court, Holywell Business Park,
Southam, Warwickshire CV47 0FS
Tel: 01926 679502
Citygate, Gallowgate, Newcastle-upon-Tyne, NE1 4PA
Tel: 03000 616 161